From Lecture Halls to Asset Control

The university transformed equipment management, enhanced accountability and improved departmental reputation.

Challenge

As a leading national university with diverse academic communities across various campuses, it faced significant challenges in managing and tracking equipment usage, maintenance, and availability. Without a centralised system, the university struggled with ad-hoc processes, overspending, and poor departmental reputation due to inefficiencies and a lack of organisation.

solution

The university implemented Clavis’ Asset Management System, which offered a comprehensive solution for all its equipment. With the ability to check in and check out assets and the SSO integration, it not only got a more streamline process but also enhanced accountability. The software allowed it to efficiently track inventory across buildings and events, significantly improving organisation and efficiency.

RESULT

With the asset management solution, the university transformed its equipment management processes. They saw reduced wasteful spending, greater accountability among staff, team members, and student employees, and enhanced visibility, which led to smoother operations and an improved departmental reputation.

    “The asset management system has made our daily processes smoother and more strategic for equipment management. It adds a layer of accountability that was missing before, significantly improving our department’s reputation.”