Reinventing Content Management for Modern Publishing
Manage, structure and deliver content efficiently across multiple channels. With growing volumes of manuscripts, images, audio, video and metadata, manual processes for your traditional CMS can’t keep up. Get AI-powered Smart Content Management and RPA (Robotic Process Automation) to streamline editorial and production tasks, reduce manual effort, and ensure content flows seamlessly from creation to distribution.
What is Smart Content Management?
Metadata Auto-Tagging
AI automatically enriches manuscripts and assets with keywords, subjects, abstracts, and ONIX-compliant metadata, improving discoverability in search engines, marketplaces, and libraries. No more manual tagging errors or inconsistent classifications.
Asset Version Control
Track multiple versions of manuscripts, cover designs, multimedia, and metadata with centralized asset management. Editors, designers, and proofers can collaborate without confusion, ensuring everyone works on the latest approved version.
Automated Formatting & Conversions
AI + RPA streamline repetitive formatting tasks—cleaning manuscripts, restructuring layouts, converting file formats, and enforcing house style rules—so editorial teams can focus on content quality rather than formatting drudgery.
Omnichannel Publishing
From a single XML-first content source, publishers can generate Print PDFs, Web PDFs, EPUBs (reflowable & fixed), HTML, IDML, and LMS packages. Get brand consistency and formatting integrity across every channel.
Centralized Content Repository
All assets—text, images, audio, video, XML, and metadata—are stored in a single, AI-organized repository. Powerful search and categorization make it easy to retrieve, repurpose, or update content without duplication of effort.
Workflow Automation & Data Entry Reduction
RPA bots handle repetitive publishing tasks like copying metadata, filling submission forms, managing rights/licensing data, or updating repositories. This reduces the risk of human error and speeds up turnaround times.
Compliance & Accessibility Automation
Ensure compliance with publishing standards (JATS, BITS, ONIX, EPUB3) and enhances accessibility by auto-generating alt text, captions, and transcripts
Smart Content Management in Action
Imagine receiving a manuscript in Word!
1. AI auto-tags it with metadata
2. Cleans and classifies content into XML
3. Stores it in a centralized CMS with version control
4. Generates EPUB, PDF, and HTML from the same source
5. Routes it automatically to QuickReviewer for collaborative proofing,
6. And finally, publishes it simultaneously across platforms and devices.
The Future of Publishing is Automated
Traditional workflows are full of manual data entry, formatting, version control, and repetitive design. They can no longer keep pace with the demand for faster turnarounds, multi-format outputs, and global distribution. The industry is shifting towards automation, where AI and RPA (Robotic Process Automation) play a central role in streamlining processes end-to-end.
Here, content becomes smart and structured at the source. Manuscripts received in Word or PDF are automatically converted into XML, enriched with metadata, and stored in centralized repositories. AI enforces style guides, generates glossaries, checks consistency, and even creates derivative assets like assessments, audiobooks, or eLearning modules. What takes weeks of manual work can now happen in days or even hours.
Automation also transforms distribution and reach, from a single content source, publishers can instantly generate outputs for print, web, EPUB, LMS, and mobile platforms. Publishers can handle higher volumes, complex formats (like MathML, tables, and references), and omnichannel delivery without expanding headcount or production budgets.
The future is not about replacing people—it’s about empowering them. Automation handles the repetitive, error-prone tasks while humans bring creativity, editorial judgment, and strategic vision. Build a publishing workflow that is smarter, leaner, and built for the digital-first world.
Ready to Talk?
Transform your publishing workflows with Smart Content Management